New ACA Reporting Changes in 2025: What Employers Need to Know

February 6, 2025

New Changes to ACA Reporting Requirements Offer Welcome Relief to Employers

The Affordable Care Act (ACA) is streamlining employer reporting requirements starting in 2025, which is bound to ease the burden on many businesses.

Simplified Form 1095 Distribution

From the 2024 reporting year, employers aren't obliged to send Form 1095-C to all full-time employees. They only need to provide these forms upon request. To comply with this new rule, employers must:

 

  • Post a notice of availability that is clear, conspicuous, and accessible.

 

 

  • Distribute the form within 30 days of an employee's request, or by January 31 if later.

 

 

  • Offer electronic distribution, provided the employee consents (valid until withdrawn in writing).

 

 

Despite this change, it's crucial to keep preparing and filing Forms 1095-C and 1095-B with the IRS annually, alongside the Form 1094-C/1094-B transmittal form, typically due by March 31.

Options for filing include services like EASE, Employee Navigator, or your payroll company. Ease charges $5 per qualified employee, and Tax Bandits is another budget-friendly option.

Extended Response Time for ACA Penalty Letters

The response window for Letter 226J, which concerns employer shared responsibility payments under Section 4980H, is being extended to 90 days. This timeframe starts for taxable years beginning after December 23, 2024. The extension offers employers more opportunity to adequately address and review the issues raised, especially when employees opt for the Marketplace over employer plans due to income considerations.

New 6-Year Statute of Limitations for ACA Penalties

A 6-year statute of limitations will now apply to the IRS’s assessment of ACA penalties. Effective for returns due after December 31, 2024, this limit begins on the return's due date or the filing date, whichever is later. This change replaces the previous lack of a statute of limitations.

 

Night shot of
March 31, 2026
Running a business means managing many different types of risk—from property damage to liability claims. In 2026, business owners are paying closer attention to insurance coverage as operations become more digital and interconnected. Cyber risks, equipment costs, and supply chain disruptions are becoming common concerns for many businesses. Even small companies can face significant financial impact if an unexpected event interrupts operations. That’s why more entrepreneurs are reviewing their Business Insurance policies to make sure they address the realities of modern business environments. Coverage can include protection for property damage, liability claims, lost income during interruptions, and more. The right policy structure helps businesses stay stable even when unexpected events occur. If your business has grown, added employees, or invested in new equipment over the past year, it may be time for an updated coverage review. Support your business with dependable protection.
March 9, 2026
Across the country, homeowners are experiencing more frequent severe weather events. Heavy storms, flooding, and extreme temperature swings can all place new stress on homes and property. Because of this, many insurance providers are updating how policies handle weather-related risks. Homeowners should review what their Home Insurance policy actually covers when it comes to storm damage, water damage, and structural repairs. A common misconception is that all water damage is covered. In reality, flooding and certain weather-related issues may require additional protection. Spring is also the ideal time to inspect your home for potential vulnerabilities. Roof damage, aging gutters, and drainage issues can all increase the likelihood of claims during storm season. Insurance works best when prevention and protection go hand in hand. Taking small steps now can reduce risk and ensure your coverage works exactly as expected if something unexpected happens. Protect your home before storm season arrives.
February 1, 2026
Auto repair costs have increased significantly over the past few years, and that trend continues into 2026. Advanced vehicle technology—like sensors, cameras, and driver assistance systems—makes cars safer but also more expensive to repair after accidents. Even minor collisions can involve replacing complex electronic components. This means insurance policies must account for higher repair expenses than they did a decade ago. Drivers often assume their policy automatically adjusts for these changes, but that isn’t always the case. Reviewing your Auto Insurance coverage can help confirm that your deductible, liability limits, and comprehensive protection match the real cost of repairs today. Another factor many drivers overlook is uninsured or underinsured motorist coverage. As repair prices climb, accidents involving drivers with limited coverage can leave you financially exposed. Working with a local agency helps ensure you understand your policy options and how they apply to your specific vehicle and driving habits. Make sure your coverage keeps up with today’s vehicles.
January 1, 2026
The start of a new year is the perfect time to review your insurance coverage. Many people update their budgets, health goals, and financial plans in January—but insurance is often overlooked. A yearly policy review helps make sure your coverage still fits your life. Major changes like buying a home, starting a business, adding a driver to your household, or increasing the value of your assets can all affect your protection needs. For example, if you recently purchased a vehicle or moved into a new home, your current policies may not fully reflect those changes. Reviewing your Auto Insurance or Home Insurance coverage can help prevent unexpected gaps. Many families are also reevaluating financial protection in 2026 due to rising living costs and increased awareness around financial planning. This makes it a smart time to consider whether Life Insurance should be part of your long-term protection plan. A quick conversation with an insurance professional can help you understand where adjustments might make sense and where you may already be well protected. Start the year with confidence. Review your policies today with the Oak Ridge Insurance team.
June 25, 2025
For many business owners, bringing independent contractors on board is a practical choice that brings flexibility and specialized skills. However, it's crucial to understand the liability risks associated with using such workers. A common misconception is that a General Liability (GL) policy offers blanket coverage, but the truth is far more complex. It's essential to recognize the potential risks if contractors don't have their own insurance coverage.
June 19, 2025
In today’s uncertain world, financial planning is not just a smart move—it’s essential for protecting your loved ones. One of the key components of a strong financial plan is choosing the right insurance policy. For many, this decision boils down to a choice between life insurance and Accidental Death and Dismemberment (AD&D) insurance, two options that can be confusing at first glance. In this blog, we’ll break down the key differences to help you make an informed choice.
June 18, 2025
Summer travel season is just around the corner, with enticing destinations calling us away from our daily routines into the embrace of exploration and relaxation. Whether you're gearing up for a sun-soaked beach escape, a thrilling mountain adventure, or a culturally rich city break, one aspect of your travel checklist deserves more attention than it often gets: travel insurance. This essential safety net ensures that even with the most passionate planning, your dream vacation can be protected against unexpected curves the journey may throw your way.
June 16, 2025
Have you ever meant to purchase life insurance but found yourself putting it off time and again? You're not alone. It's a common scenario, full of good intentions yet stalled by various hurdles along the way. Many of us have experienced this delay, and it's important to understand that the hesitation often stems from something deeper than mere procrastination or neglect.
June 12, 2025
Our daily existence is becoming digitally integrated at an unprecedented pace, making cybersecurity a paramount concern. From online shopping and social networking to managing smart homes, our personal and financial information is more exposed than ever. High-profile incidents, such as the Grubhub data breach and PlayStation Network hacks, highlight the vulnerability of our digital lives. Despite this, many people believe their home insurance covers cyber risks, which is often not the case. This is where cyber insurance becomes crucial.
June 10, 2025
Navigating the world of liability insurance can be daunting, especially when working with independent contractors. Many business owners mistakenly assume that their General Liability (GL) policy covers all potential risks associated with their independent contractors. However, the reality is more nuanced, and misunderstanding these risks can lead to significant exposure if contractors don't have their coverage.